Competition Rules for the „Tactical Troops AI Challenge” & Terms and Conditions of Participation

• 1

General provisions

1. These Competition Rules  (hereinafter referred to as the „Competition Rules”) set out the terms and conditions of the online gaming competition conducted under the name „Tactical Troops AI Challenge” (hereinafter referred to as the „Competition”). 
2. The organiser of the Competition and the grantor of the prizes, in accordance with Art. 919 and Art. 921 of the Civil Code, is QED Software sp. z o. o. with its registered office in Warsaw 00-052 at 11/49 Mazowiecka Street, a company entered in the Register of Entrepreneurs kept by the District Court for the Capital City of Warsaw, XII Commercial Division of the National Court Register under the KRS number 0000, NIP 526 XXX, REGON 014 XXX, of the share capital of 51,000 PLN.of the District Court for the Capital City of Warsaw, XII Commercial Division of the National Court Register under KRS number 0000174197, NIP 5262370692,  REGON 014909604, with the share capital of 51,000 PLN, website address qed.pl, e-mail address [email protected] (hereinafter referred to as the „Organiser”).

3. All official information regarding the Competition is posted by the Organiser on the Competition Website at the URL : https://qedgames.pl/competition/.
4. The Competition is held in the territory of the European Union.
5. All activities related to the Competition are in no way sponsored, endorsed or administered by, or associated with, the Steam platform or the social networking sites Facebook, LinkedIn, Discord, Twitter.
6. This Competition does not constitute any commission or provision of services by the Participant, nor does it constitute an obligation to perform a specific work for a fee, subject to the Competition terms and conditions described in these Rules. In this regard, the Participant does not perform any acts on behalf of or for the benefit or at the risk of the Organiser.
7. The Competition is not a promotional lottery within the meaning of Art. 2 Section 1 Item 10 of the Act on Gambling of 19 November 2009 (Journal of Laws of 2009 Item 1540, as amended) and is not subject to the regulation stipulated in the aforementioned Act and its implementing regulations and other acts of law).

• 2

Participants in the competition

1 The Competition is open to any natural person (hereinafter referred to as „Participant”) who jointly meets the following conditions:

1. a) has the place of residence in the territory of a Member State of the European Union;
2. b) is a user (has an account) of the gaming service Steam (operated by Valve Corp.);

(c) is over 18 years of age.

2. Employees of the Organiser and employees of other entities connected with the organisation and carrying out the Competition, as well as members of their immediate families, are not allowed to participate in the Competition. Members of the immediate family include ascendants, descendants, siblings, spouses and persons in an adoptive relationship. Employees are also understood as employees or other persons performing services for the above-mentioned entities on the basis of a civil law contract.

• 3

Timeline

1 The Competition shall commence on 16.09.2022 at 20:00 hours and shall end on 30.09.2022 at 23:59 („Game Period”). All times in these Competition Rules are given in Central European Time (including EU DST rules ).

2. Participant may register to enter the Competition from the commencement of the Competition until 30.09.2022, 23:59 hours („Entry Deadline”).

3 During the Game Period, the Organiser has the right to communicate in selected communication channels the best results obtained so far by the players (participants).

4. By 7.10.2022 until 16:59 hours the Competition Committee, consisting of representatives of the Organiser, will determine the list of Competition Winners in accordance with § 6 of the Competition Rules and publish it on the Competition website. By 7.10.2022 by 16:59 hours, a representative of the Organiser will contact the Competition Winners and inform them of their winnings by e-mail to the Participant’s address provided in the Entry Application.

• 4

Rules of Participation in the Competition

1. In order to become a Participant you must make a valid Entry by the Entry Deadline (as defined in §3.2 above) in the manner set out in clause. 2 below.
2. The Participant shall submit the Entry Application via the Competition website (given in §1 subparagraph 2 above). The Competition website includes a button that allows you to send your Entry Application to the Organiser (via an online form). In the Entry Application, the Participant provides own e-mail address and Steam ID (account name on the Steam platform), additionally making the necessary declarations and statements, the content of which is provided in the form.  In the event that it is not possible to use the automated submission through the button on the Competition website, the Participant may send an e-mail to the Organiser’s address [email protected] from the Participant\s own e-mail address, providing in the subject line „Entry Application for the Competition”, and in the body of the message: the Participant’s Steam ID and declarations and statements confirming that the participant fulfils the conditions of participation indicated in §2 above. The Competition participant is NOT ALLOWED to provide a password to the Steam account in the Entry Application.
3. Entry to the Competition is correct if it is registered by the Organiser’s ICT system by the Entry Deadline, i.e. by 30.09.2022, by the end of the day (23.59 hours). 
4. Once an Entry has been made, the Participant will receive confirmation in the form of a return email, which may contain additional information about the Competition task.
5. The e-mail address provided in the Entry Application (or from which the Entry Application was sent) will be the correspondence address for the Organiser’s contact with the Participant in matters relating to the organisation and course of the Competition. By submitting an Entry, the Participant declares at the same time that the Participant is aware that the e-mail address provided in the Entry Application (or from which the Entry was submitted) will be used to send free of charge messages concerning the Participant’s participation in the Competition, i.e. concerning acceptance of the entry, notification of winning, verification of entitlement to the prize, including notification of verification results, and if the Participant becomes the Winner – of the date of prize shipment and details of prize realization, including payment by the Organiser of due advance payments for income tax.
6. Each Participant is entitled to make one Entry in the Competition. In the event that an Participant makes an incorrect Entry, the Participant may contact the Organiser by email in order to clarify and correct the error in the Entry. However, the Organiser reserves the right to accept only one Entry made by an Participant as correct. Submitting more than one Entry to the Competition (e.g. using different email addresses and different Steam accounts) will irrevocably deprive the Participant of their right to become a Winner and obtain a Prize.
7. Entries containing an incorrect or incomplete Steam ID (account name on the Steam platform), or a Steam account that does not belong to the person entering as an Participant will not be considered in the Competition. 
8. By entering the Competition, the Participant is deemed to have read and accepted the Competition Rules. By entering the Competition, the Participant undertakes to abide by the rules contained in the Competition Rules.
9. The Participant may not transfer to third parties the rights and obligations arising from participation in the Competition, including the right to the prize.

• 5

Rules for the Completion of the Competition Task  

1. The Winner of the Competition will be the Participant who, during the Game Period, wins the most games against AI in the game Tactical Troops: Anthracite Shift on the Steam platform (playtest server), however no less than 25 games (matches), of which at least 1 winning game on each of the available five (5) maps. 
2. The number of times a Participant has lost a game (match), or the number of interruptions in Game sessions, is not relevant to the completion of the Competition Task. The Game may be entered more than once during the Game Period and the results are assessed cumulatively. 

3 In order to complete the Task, the Participant must closely follow the instructions below:

(a) Visit the game page for Tactical Troops: Anthracite Shift on Steam https://store.steampowered.com/app/1266890/Tactical_Troops_Anthracite_Shift/

(b) Click „Join Playtest”.

(c) Find „Tactical Troops: Anthracite Shift Playtest” in your game library and launch the game

(d) Make sure that the game version displayed in the bottom left corner contains the suffix „ex”, e.g. „Tactical Troops v. 1.0.25ex”

(e) Select „Local Hotseat”.

(f) From the panel on the left, select any map. 

(g) Select the 'Domination’ game mode (top right corner). It should be selected by

default. Do not modify other gameplay settings.

(h) In the „Players” section, click on the „Human” button next to the second player. The second player should automatically be switched to an AI player. 

(i) Ensure that „DefaultBot” is selected.

(j) Click „Start” without modifying the inventory.

(k) Play the game to the end. Expect the bot to behave suboptimally. 

(l) On the summary screen, select the next map. The map can be selected on the panel on the right or drawn by pressing the „Random map” button.

(m) You may play as many games as you like during a single game launch. You can return to the game as many times as you like – the important thing is that you play all competition matches during the competition period (until the end of the day of 30.09.2022).

• 6

Prizes and Awarding Rules

1. The Organiser will announce a list of seven (7) Competition Winners who will be awarded Prizes. In the Competition 7 prizes shall be awarded, of a total joint value of up to PLN 1850 gross, in the form of the electronic devices listed below, of a value between PLN 180 and PLN 250 gross each, together with an additional cash amount of 11.11% of the gross value of each of the selected devices, (which shall be deducted when the prize is handed over and allocated for the payment of income tax on winning the Competition), hereinafter referred to as the „Prizes:” and each individual as the „Prize”. The amount of tax referred to above will not be released to the Winner but will be paid to the relevant tax office of the Republic of Poland where the Organiser is seated and taxed. The Winner shall not be entitled to claim any additional prize money. 
2. The Winner will receive one of the following Material Prizes of the Winner’s choice. The Prize is not exchangeable or convertible, in particular into a cash equivalent.
3. a) LOGITECH G213 Prodigy keyboard worth PLN 250 gross
4. b) LOGITECH G502 Hero mouse worth PLN 230 gross
5. c) HyperX Cloud Stinger HX-HSCS-BK/EM headphones worth PLN 190 gross.
6. The winners of the Competition shall be selected by a committee consisting of 3 persons appointed by the Organiser from among the Organiser’s representatives (hereinafter referred to as the „Competition Committee”), which will compile a list of Competition Winners on the basis of the Competition  Committee’s analysis of automatic electronic records (logs) of the results of gameplay (matches) of the game „Tactical Troops. Anthracite Shift”, which was played by users of the Steam platform during the Game Period on a free-of-charge test server (playtest server) on the Steam platform.
7. The Competition  Committee is also responsible for assessing the accuracy of the Competition Entries in accordance with §4 and §3 of the Rules.
8. The criterion for the selection of the Competition Winners shall be the number of times a Participant has won against a „DefaultBot” AI (automated opponent) during the Game Period. The Competition Committee will rank in a decreasing order of wins the 7 Participants of the Competition who have achieved the best results (and have fulfilled the minimum of 25 wins, of which at least 1 (one) time on each of the five (5) maps provided) . In addition, the Commission will determine and list in decreasing order which Participants have achieved the next best results („Reserve List”).
9. Minutes of the meeting will be drawn up by the Competition Commission, stating the results.
10. A representative of the Organiser will send messages informing the Winners of their winning by 7.10.2022, 16:59 hours.
11. The Winner shall send an e-mail to the Organiser by the end of the day on 12.10.2022 (by 23:59 hours) indicating which one (1) of the devices available in the prize list the Winner would like to receive as the Prize and shall make additional declarations and provide additional data necessary for the issuance of the Prize and settlement of the income tax due on it (a sample form of the data and necessary declarations is attached as Appendix 1). Failure to meet this deadline or refusal to provide the data necessary to declare and settle the prize income tax due shall be deemed to be the Winner’s waiver of the right to receive of the Prize.
12. Once the Organiser has received information from the Winner about the Prize selection and additional data necessary for the issuing of the Prize and tax settlement, the Organiser will send the Prize to the address provided by the Winner.
13. A Participant can only win one Prize. The Participant will be identified firstly on the basis of the Entry Application and, after the Participant has sent the additional data necessary for prize issuance and income tax purposes, also on the basis of the other personal data provided.  One household, defined as the same residential, mailing or registered address, can only receive one Prize in the Competition.
14. In the event that the Organiser does not receive a response from the Winner within the timeframe specified in §6.8 or the Winner waivers the Winner’s right to receive the Prize, entitlement to the Prize shall pass to the Participant of the Competition who occupies the highest non-winning position on the Reserve List. The Participants from the Reserve List who win Prizes in accordance with this provision shall be notified by the Organiser by e-mail by 18.10.2022 i.e. within 4 working days from the last day on which the Winner had to send additional data and make a Prize selection. 
15. The Participant from the Reserve List notified of the award of the Prize in accordance with these proceedings (see subparagraph 11. above) shall send an e-mail to the Organiser by 24.10.2022, 23:59 hours, indicating which of the devices available on the prize list the Participant  wishes to receive as the Prize and shall make additional declarations and provide additional data necessary for the issuance of the Prize and settlement of the tax due on it (a sample form of the data and necessary declarations is attached as Appendix 1). Failure to meet this deadline or refusal to provide the data necessary to declare and settle the prize income tax due shall be deemed to be the Winner’s waiver of the right to receive of the Prize. 
16. If the Winner to whom the right to the Prize has passed in accordance with subparagraph 11, does not fulfil the conditions described above in subparagraph 12, the verification procedure shall be repeated for the next Participant on the Reserve List, according to the same rules, taking into account the provisions of subparagraph 13 below. The unawarded Prize shall remain at the disposal of the Organiser.
17. The verification of the Winners, in accordance with the provisions set out above, shall be carried out until the completion of the distribution of the Prizes provided for in the Competition or until the end of the Reserve List, but no later than 17.11.2022. Prizes not awarded by that date in accordance with the procedure set out in this § 6 shall remain at the disposal of the Organiser.
18. The list of Competition Winners including the Steam platform username will be announced on the Competition website by 18.11.2022.
19. The Organiser has the right to publish information about the results of the Competition on social networks, mentioning the name of the Steam user (excluding names that may be perceived as offensive, vulgar, or otherwise violating social norms and/or regulations of the sites and services). A participant may object to the publication of the Participant’s id name by informing the Organiser in the Competition Entry (in which case the published result will be marked as anonymous). Giving consent is voluntary and does not affect the possibility of obtaining the Prize. 

• 7

Prize Collection

1. The Prizes will be dispatched by the end of day of 25.11.2022. 
2. The Prizes will be sent via a courier service provider or the Polish Post Office to the Winners’ addresses provided by the Participants in their  emails, at the Organiser’s expense.
3. If, despite proper posting to the address provided by the Winner, the Organiser receives information that the Prize cannot be delivered, was not received or was refused, the Winner shall be deemed to have waivered their right to receive the Prize. In that case, the Prize shall remain at the disposal of the Organiser.
4. The Prizes will be issued taking into account the applicable tax legislation. The Winner who receives the Prize shall be obliged to pay the income tax due on the Prize won in the Competition in the amount compliant with the provisions of the Personal Income Tax Act (consolidated text of 24 June 2021 – Journal of Laws of 2021, Item 1128) and with the law of the state of the Winner’s residence. The additional monetary amounts awarded as part of the Prize in the amount of 11.11% of the gross value of the respective Prize will therefore be deducted by the Organiser when issuing the Prize and allocated to the payment of income tax due on winning the Competition to the Polish tax authorities. The Winners shall be personally obliged to settle the tax due on the Prize before the tax authority of the jurisdiction of their place of residence, and the Organiser undertakes to provide the Winners with proof of payment of income tax in accordance with Polish law. If additional tax obligations have been imposed on winners of competition prizes in their country of residence, the Winner shall be obliged to fulfil these obligations personally and pay the additional taxes due; the Organiser, having filed in and paid the advances for income taxes due in Poland, shall have no obligation for taxes of other jurisdictions.
5. In addition to the cases specifically set out in the wording of the Regulations, the Winner of the Competition shall forfeit the Winner’s right to the Prize in the following cases:
6. a) failure to meet the conditions of the Competition Rules with respect to the validity of the right to the Prize or requirements necessary to claim the Prize, set out in particular in § 6 subparagraphs 3-12, or

(b) the Organiser determines that the Participant has made changes to the gameplay configuration in the execution of the Competition Task;

• 8

Complaint Procedure Rules

1. Complaints may be submitted during the course of the Competition, but no later than on 09.12.2022. The date of receipt of the message by the e-mail server handling the address [email protected] or, in the case of postal delivery, the date of the postmark or the date on the proof of posting of the courier service, shall be deemed to be the date on which the complaint is made.
2. Complaints shall be considered by the Competition Committee. Only complaints sent to the Organizer’s address specified in § 1, subparagraph 2 will be considered. Complaints should be marked with the annotation „Complaint” in the subject of the message (in the case of complaints sent by e-mail) or on the envelope, however this annotation is not obligatory.
3. The time limit for consideration of a complaint is 14 days, calculated from the date of its receipt by the Organiser, but no later than 23.12.2022 (including notification to the Participant of the outcome of the complaint).

4 The use of the above complaint procedure is voluntary. Irrespective of the complaint procedure, the Participant has the right to pursue claims before the competent common court.

• 9

Final provisions

1. The Prizes are not redeemable for cash. The Winner shall not be entitled to reserve any specific features of the Prize.
2. These Competition Rules are available on the Competition website https://qedgames.pl/competition/  and at the Organiser’s office at ul. Miedziana 3a/18 from Monday to Friday (except public holidays and bank holidays) between 9.30 and 15.30 hours.
3. The Organiser reserves the right to amend the Competition Rules, in particular in order to properly send and settle prizes and to deal with any complaints.
4. Matters not covered by these Competition Rules shall be governed by the relevant generally applicable provisions of Polish law and settled by the Polish courts. 
5. The Regulations shall come into force on 16.09.2022.

• 10

Information on the Processing of Personal Data and the Personal Data Controller

The controller of the Competition Participants’ personal data for purposes connected with the conduct and organisation of the Competition, including the correct settlement of the Competition and awarding of Prizes, as well as for tax settlements and defence against claims under the applicable laws, is QED Software sp. z o. o., with its registered office in Warsaw 00-052, 11/49 Mazowiecka Street.

1. a) In addition, the Participant’s personal data may be transferred to other entities for the purpose of fulfilling the obligations related to the organisation of the Competition under the Competition Rules, i.e.: the hosting company, the provider of the sms messaging system, as part of the prize shipment service the courier company or postal operators and additionally legal and accounting services and advisors.

(b) Personal data is processed for the purpose of conducting and organising the Competition, the proper settlement of the Competition, the issuing of prizes and the promotion of the Controller’s  products, which constitutes its legitimate interest (Article 6(1)(f) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, Official Journal of the EU L 2016 119 p.1, hereinafter GDPR), as well as for the purpose of documenting the results of the Competition as a legal obligation incumbent on the Controller (Article 6(1)(c) RODO).

(c) The participant is entitled to:

– access to the personal data provided,

– request the rectification, erasure or restriction of the processing of the personal data provided, where appropriate,

– restrict or object to the processing of the personal data provided,

– lodge a complaint to the supervisory authority, which in Poland is the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw.

(d) The above rights may be exercised by the Participant by sending the Participant’s request to the e-mail address – [email protected], with the exception of a complaint to the supervisory authority, which must be addressed directly to the President of the Office for the Protection of Personal Data, to the correspondence address indicated above.

(e) Personal data will be processed for the duration of the Competition and additionally for the period necessary to handle possible claims, i.e. a period of 6 years. The data of the Competition Winners will be processed for a period of 5 years counted from the end of the year in which the Competition ended, in order to document the results of the Competition and tax obligations, in accordance with the applicable legislation.

(f) The provision of personal data is voluntary, but necessary for the purposes of participation in the Competition and its adjudication. Failure to provide data will result in not being able to participate in the Competition and be awarded the prize.

(g) Personal data will not be subject to automated decision-making or profiling.

(h) Personal data will not be transferred to international organisations or recipients located in countries outside the European Economic Area.

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Appendix 1 – Participant’s and Winner’s Data Form for the „Tactical Troops AI Challenge” Competition and Declarations

Personal data necessary to submit the Entry Application (precondition of participation):

email address: …..

Steam platform account (STEAM ID). PLEASE DO NOT ENTER PASSWORD!!!!: …

Additional details for the purpose of receiving the Prize and payment of income tax due on competition prizes (Winner’s details):

Name and surname …

Address of residence (street, number, flat, postal code, town, country)

Is the mailing address (for shipping the prize) the same as your home address? YES/NO

Mailing address: …

Date of birth… 

PESEL number .(for non-Polish residents – tax identification number).. 

DECLARATIONS (please tick X)

□ I declare that I am at least 18 years of age.

□ I declare that I live in the European Union.

□ I declare that I have read and accept the Competition Rules of the Tactical Troops AI Challenge Competition.

□ I declare that I am not an employee of the Organiser of the „Tactical Troops AI Challenge” Competition QED Software sp. z o. o., 00-052 Warsaw, 11/49 Mazowiecka Street, nor a member of their immediate family (The members of the immediate family include ascendants, descendants, siblings, spouses and persons in an adoption relationship. Employees are also understood as employees or other persons performing services for the above-mentioned entities on the basis of a civil law contract.

Competition website ….. 

The controller of the personal data of the Competition participants for the purposes related to the conduct and organisation of the Competition, and for the purposes of tax claims and defence against claims in accordance with the applicable laws, is QED Software sp. z o. o., 00-052 Warsaw, ul. Mazowiecka 11/49.

Please read the full information clause concerning the processing of personal data and the personal data controller, available in the body of the Competition Rules.